diff --git a/board-procedures/non-voting-resource-members.tex b/board-procedures/non-voting-resource-members.tex new file mode 100644 index 0000000..2a516c2 --- /dev/null +++ b/board-procedures/non-voting-resource-members.tex @@ -0,0 +1,49 @@ +\section{Non-voting resource members} +\emph{effective [at time of ratification]; new}\\ + +\subsection{Purpose} + +There are often occasions where it is valuable to the Board to +extend membership to non-voting resource members. While some such +non-voting members are defined elsewhere (e.g. the Council Speaker) +or externally (e.g. the Dean's Delegate), some have no external reference. +This procedure provides a central definition for any +internally-defined non-voting resource members of the Board. + +Any additions or removals to the list of non-voting resource members of the Board +must still be ratified within Bylaw 6.2. + +\subsection{Lead, Infrastructure} + +\subsubsection{Appointment} + +In the event that the Lead, Infrastructure role is vacant, a new +Lead, Infrastructure shall be appointed by the Board of Directors +of the Society at the first Board meeting of the term. + +The Lead, Infrastructure should be appointed for a 1-year term. + +\subsubsection{Responsibilities} + +The Lead, Infrastructure is intended to be the single individual responsible for +MathSoc's technical infrastructure. + +As the primary developer of the MathSoc Website, the Lead, Infrastructure will: +\begin{enumerate} + \item In coordination with the Website Committee, determine the + direction of the new website and the feasibility of new requested functionalities. + \item Monitor MathSoc infrastructure to ensure continued uptime, especially during high-usage periods + \item Support any additional volunteer web developers and content + maintainers working on the MathSoc website + \item Support and enable the Vice President, Communications in making simple + content updates to the MathSoc website +\end{enumerate} + +Further, as the organization's primary infrastructural point of contact, the Lead, Infrastructure will: +\begin{enumerate} + \item Support members of Council and Board with infrastructural concerns + \item Manage lines of communication with external partners, such as IST and MFCF + \item Maintain clear documentation and lines of communication to support future Leads, Infrastructure. +\end{enumerate} + + diff --git a/board-procedures/public.tex b/board-procedures/public.tex index 14e8a67..2b91bcd 100644 --- a/board-procedures/public.tex +++ b/board-procedures/public.tex @@ -33,6 +33,7 @@ \input{rentals.tex} \input{trainings.tex} \input{website.tex} +\input{non-voting-resource-members.tex} %%% Appendices \appendix diff --git a/board-procedures/website.tex b/board-procedures/website.tex index beae2d1..0c8d451 100644 --- a/board-procedures/website.tex +++ b/board-procedures/website.tex @@ -1,30 +1,31 @@ \section{Website Committee} -\emph{effective July 24, 2024; new}\\ +\emph{effective [at time of ratification]; updated}\\ \subsection{Composition and Selection of Members} The membership of the committee shall be: \begin{enumerate} - \item Two (2) current voting members of the Board of Directors; - \item One (1) current voting member of Council; - \item At least one (1) lead web developer; + \item The Lead, Infrastructure + \item Two additional current voting members of the Board of Directors; \item The Vice-President, Communications; and \item The Business Manager. \end{enumerate} -Directors and Councillors shall be appointed by their respective governing bodies. -Lead web developer appointments shall be made by the committee, and ratified by the Board of Directors. -Should a Director or Councillor seat become vacant, the respective governing body shall appoint a replacement at their earliest convenience. +Members shall be appointed by the Board of Directors. + +Should a Director seat become vacant, the respective governing body shall appoint a replacement at their earliest convenience. The Board of Directors shall appoint one Director to serve as the Chair of the Committee. -Directors and Councillor(s) who are also lead web developers may sit with a dual mandate, thus satisfying two membership requirements. +The Director, Infrastructure may sit with a dual mandate, thus satisfying two membership requirements. -All members, with the exception of the Councillor(s) and the Vice-President, Communications, shall serve on the committee for a period of at least eight (8) months or until they leave their position, whichever is first. +All members, with the exception of the Vice-President, Communications, +shall serve on the committee for a period of at least eight (8) months +or until they leave their position, whichever is first. \subsection{Meetings} -The committee shall meet at least once a month. -Meetings may be called by the Chair of the Committee, or upon the written request of any two members. +The committee shall meet as they determine necessary. Meetings may be called by +the Chair of the Committee, or upon the written request of any two members. \subsection{Powers and Duties} @@ -32,16 +33,18 @@ \subsection{Powers and Duties} \begin{enumerate} \item Provide stable long-term guidance for the overall direction and development of the MathSoc website; - \item Oversee the hiring and direction of MathSoc’s web developers, in collaboration with the Vice President, Communications; - \item Hire lead web developers to be primarily responsible for website development; + \item Seek out and reccommend candidates for the Lead, Infrastructure role + \item In collaboration with the Lead, Infrastructure and Vice President, Communications, + oversee the hiring and direction of any additional web developers; \item Manage solicited website feedback and incorporate it into the direction of the website; - \item Report hiring updates to the Board of Directors by no later than the second Board meeting of every term; and - \item Report development progress to the Board of Directors at the final Board meeting of every term. + \item Report development progress to the Board of Directors at the second Board meeting of every term. \end{enumerate} -Web developers shall be operationally and administratively overseen by the Vice President, Communications, but are ultimately subordinate to the committee. +Web developers including the Lead, Infrastructure, shall be operationally and administratively overseen +by the Vice President, Communications, but are ultimately subordinate to the committee. -Although members may conduct the below activities independently from the committee according to their individual mandates, the committee as a whole shall not: +Although members may conduct the below activities independently from the committee +according to their individual mandates, the committee as a whole shall not: \begin{enumerate} \item Manage website content; \item Manage detailed requirements; or diff --git a/bylaws/content/board.tex b/bylaws/content/board.tex index 8d557ae..2b89471 100644 --- a/bylaws/content/board.tex +++ b/bylaws/content/board.tex @@ -40,6 +40,7 @@ \subsection{Composition} \item The Business Manager, as defined in this document; \item The President of the Federation of Students, or designate; and \item The Dean of the Faculty, or designate. + \item Additional non-voting resource members as defined in Board Procedure 21 \end{enumerate} If a person qualifies as both a voting and non-voting member of the Board of