Admin Add Users

Helios Calendar allows admin users to have individualized access privileges. These privileges are configured when a new administrator is added and can be updated anytime by admin users with appropriate access.

Note: Users cannot modify their own account privileges, regardless of their account settings.

Admin Details

• First Name - Administrator's First Name
• Last Name - Administrator's Last Name
• Email - Administrator's Email Address (also serves as their account username)
• Password - Not edited at account creation.

When added the user will receive instructions for how to create their password via email. Helios Calendar stores encrypted passwords that can only be changed through the Lost Your Password? link at the admin console login screen.

Email Notice Settings

Each admin user can have custom notice settings configured to the preferences/responsibilities. To enable a notice check the checkbox beside it when creating the account to activate that notice for the user.

• New Events - Select for an email notice each time a new submission is received from the public event submission form.
• Login Failure - Select for an email notice each time there is a failed admin log in attempt.

Note: Failed login notices include the username, IP Address, User Agent and Server Timestamp of the failed login. To protect users privacy the notice does not include the attempted password.

Account Permissions

Select Allow Access to enable access. Select Locked to prevent access.

Permission Setting - Privileges Granted (Within the Admin Console)

• Event Edit - Add, Edit and Delete Events, Add/Remove Billboard Events, Manage Orphan Events and Create Event Series.
• Event Approval - View Pending Events Queue, Approve/Decline Pending Events
• Category Edit - Add, Edit and Delete Event Categories
• Location Edit - Add, Edit and Delete Locations, Merge Locations
• User Edit - Add, Edit and Delete Newsletter Subscribers
• Admin Edit - Add, Edit and Delete Admin Accounts
• Newsletter - Manage Newsletter Drafts, Create and Send Newsletters, Add, Edit and Delete Newsletter Templates
• Settings - Modify Calendar Preferences: API, & Themes), Modify Calendar Meta Data & Page Titles
• Tools - Build Filter Links, Perform Database Management, Import Event Data, Export Event Data, Manage Export Templates
• Reports - Access Calendar Reports

Saving Your Changes

When you have finished click the “Save Admin” button to save the admin account and send the welcome email to the user. The welcome email will include instructions informing the user how to create their password.